Transaction Entry 

Transaction entries automatically appear in the Generalized Subsidiary module as a result of the end of day process from other modules including Gen. ledger, Accounts Payable, Accounts Receivable, payroll, excess sets, work orders, and other modules.

The only actual data entry which is a part of the Generalized Subsidiary module is information required to set up the module itself. This is where various grants or funds are defined and attached to specific Gen. ledger account numbers.

Fund Codes

The fund accounting codes are equal to a specific grant or fund. Once the fund code is entered into the system the user may then begin assigning specific General Ledger accounts. During the Fund Code set up the user will enter the grants or fund gross amount.

Fund Code Detail

The Fund code detail allows the user to attach a specific fund to a specific Gen. ledger account. The description of the fund defaults to the same description from the General Ledger but may be changed for reporting purposes. The user may also assign a specific position where this account will be printed in a Statement of Operations Report which is normally provided to the funder or grantor.

The user may also determine if history will be kept for permanent bases or simply updated on a monthly basis. The date of the creation of the record may also be entered along with a budget for the specific fund/General Ledger record.

This function is used to add, change, or delete vendor invoices prior to posting with the A/P Post procedure.

Fund Code Sub Sort 

The Fund Code Sub Sort is a file which is associated with the Fund Code Detail file. This file is used to determine the position of specific detail from the Fund Code Detail history file in the Statement of Operations Report.

Set Fund Budgets

In Funds/Grant Accounting, grants, or funds, must be accounted for past what normal physical year accounting procedures entail. In the Fund Code Detail file the user enters the expected budget for each general ledger account for the anticipated life of the fund or grant. In this Fund A Jets File the user is able to enter a "Current Year" budget. The Statement of Operations report can be printed with or without both the annual and lifetime budget amounts and percentages.

Journal Entries

The Journal Intrigues data entry task is used to enter information directly from source documents into the General Subsidiary transaction file. This data is transferred to the General Ledger module during the end-of-day post.

The General Ledger module does not transfer information to the General Subsidiary module. Therefore, Gen. ledger information that affects eight General Subsidiary account is entered and then transferred to the General Ledger module during the post procedure.